Plain rules for staff who use AI at work
A staff AI use policy is a short set of house rules for AI tools. These pages explain what to put in one, how to choose approved tools, what must stay out of chat boxes, and how to check AI work before it goes out.
All the policy pages
- What a staff AI use policy is and why a small business might want one
A staff AI use policy is a short written set of rules for AI tools at work. Here's what it covers and whether a small business needs one.
- What to put in a staff AI use policy: the main sections
The headings a staff AI use policy usually has, what each one should say, and which sections a very small business can keep to a line or two.
- Approved and unapproved AI tools: how to set the list
How to decide which AI tools staff may use for work, and what to say about free tools and personal accounts, with a side-by-side look at the options.
- What staff should never paste into an AI tool
Which kinds of information should stay out of AI chat boxes, with plain examples and a safer way to get help from a tool without sharing the real details.
- Checking AI work before it goes out: a rule for staff
How to write down who reviews AI output and what they check, with a side-by-side look at one-person and two-person review and sample wording.
- AI in customer emails, chats and documents: policy points
When staff should use AI with customers, when to say so, and what a policy can say about chatbots, replies and documents, with country notes.
- A plain outline you can adapt for your own AI policy
A simple fill-in-the-blanks layout for a staff AI use policy, section by section, with prompts for each blank and notes on what to leave out.